The informal analytical report your team will write this week will be organized as a PDR, or Problem, Discussion, Resolution report.
Write this informal analytical report as a memo addressed to your division manager, formatting it to include the following sections (identified with headings):
- Begin the informal analytical report with a sentence or two that introduces the general purpose of the report.
- Problem: State the problem succinctly in a sentence or two, so that anyone reading this memo will understand the purpose of the memo.
- Discussion of Options: In three or four paragraphs (approximately 500 words), discuss the different options the group considered. Explain their relative strengths and/or weaknesses.
- Resolution: Explain what your your team recommends to address the problem. What does the reader need to do to make this happen? Is there a timeline for implementing this solution?
- Conclusion: Should thank the reader for giving the team the opportunity to address the problem.
Start a new page at the end of the informal analytical report to add the group participation memo. The group participation memo is a collaborative document that will report on the participation and contribution of individual teammates. This must explain what each group member contributed to the final report. If there were problems, you are expected to be specific and explain how they were or were not resolved.
ONE student from each group will submit the informal analytical report and group participation memo (both in the same Word document) on behalf of the entire group.
A successful informal analytical memo will:
- be between 800-1200 words in length (excluding the participation memo).
- be formatted appropriately as an informal report with headings identifying each section.
- accurately represent the problem.
- reflect a clear understanding of the factors that affect the situation.
- clearly present a unique resolution that takes all factors into consideration.
- demonstrate that the team fully grasps the purpose/goals of the message.
- include full and complete original text that reflects audience needs in relation to the message.
- include proper use of formatting and style (e.g., bullets, headings, lists, etc., as appropriate).
- reflect an awareness and proper use of all ten writing conventions for professional writing (as appropriate), covered in Week 2.
- Demonstrate proper grammar, spelling, punctuation, and capitalization.
- Include on the final page a collaboratively produced participation memo that evaluates each group member's performance based on the criteria the group established and reported in the Week 3 memo.