Project #59764 - Description memo

Assignment Instructions:

Due Date:  Sunday - Week 1

Complete this assignment using the following memo format:

To:                 John Smith, Partner

From:            Xxxxxxx Xxxxxxxxx

Date:

Subject:

  • Write no more than one-two pages of words. The illustrations are in addition to the one-two pages of content, so your memo will be longer than one or two pages.  Single space within the paragraph and skip a space in between paragraphs.

 

  • Use a Size 12 Times New Roman font.

 

  • Except for the price list, brief descriptions of items to be purchased, and pictures of those items, do not use outside sources to write this assignment.

 

Description:

Scenario: You are the intern coordinator for an IT consulting company that specializes in working with entrepreneurial global clients. One of the founding partners is retiring this month. Because he is impressed with the internship program you set up and manage, at the retirement dinner he plans to present you with a $50,000 check to convert his 15 x 15-foot office into a space for the interns. You may decide how to use this space (ex. computer center, conference room, kitchen, entertainment center, etc.). Choose only one purpose.

John Smith, the founding partner, wants to know your plans. Write a one-two page memo to describe in as specific terms as possible the purpose of the room (first paragraph) as well as every item to be purchased for it and an estimated cost. (ex. drapes, electronic equipment, kitchen supplies, plants – whatever needs to be purchased to set up this new area).

If you don’t spend all the money, you will lose it.  However, if you go over the budget, the partner will be offended, so itemize carefully to come close to the $50,000 amount.

Only the partners know about this gift, so you can’t use the purchasing department to research the cost of items. Instead you will use web sites like bestbuy.com, sears.com, apple.com, etc. A bullet point format works well for the items to be purchased:

  • Blue velvet, three-cushion couch, Macy’s, $2,100.
  • 3-foot cactus plant, English Gardens, $299.

Illustrations:

In addition to the one-two page of words in the memo, include appropriate illustrations (ex. a sketch of what the area will look like, pictures of the planned purchases, etc.). These illustrations may be inserted in the appropriate paragraphs or at the end of the memo.

Structure of the Memo:

The memo should have three sections with these headings in this order:

Purpose of the Intern Space:

Planned Purchases:

Rationale:

In the closing paragraph (the rationale), first justify the choices that you made. Why did you choose this option over others for your purpose? Then, show why the purchases you made are cost effective and the best choices to achieve your goal (ex. to design a kitchen for the interns or a computer center or a study room, etc.)

In addition to the one-two page memo, you must include graphic illustrations of the planned purchases and/or other relevant illustrations in the same attachment. (Don’t use multiple attachments. Only one attachment will be opened and returned to you.)

GRADING CRITERIA FOR DESCRIPTION MEMO

100 Points: 10% of Final Grade

Maximum

Score

Purpose

25%

 

Price List and Description of Items

25%

 

Rationale

25%

 

Graphic Illustrations

5%

 

Grammar

10%

 

Professional Writing Style and Memo Formatting

10%

 

Total Points for 100-Point Assignment:

100%

0

 

Subject Business
Due By (Pacific Time) 03/01/2015 12:00 pm
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